Greater Birmingham Young Republicans

Consitution

Greater Birmingham Young Republicans Bylaws And Standing Rules
As revised October 9, 2008
BYLAWS NAME AND EMBLEM

1.1 Name. The name of this association shall be the Greater Birmingham Young Republicans.
1.2 Emblem. The emblem of this association shall be the modern emblem used by the Young Republicans National Federation together with the image of Vulcan.

II OBJECTS
2.1 Object of the association. The object of the association is the promotion of the principles and policies of the Republican Party.
2.2 Superior Authority. This association is subject to the State Committee of the Young Professional Republicans Federation of Alabama and to the executive committee of the State Republican Party so far as is not clearly inconsistent with S 2.1.

III OFFICERS
3.1 Officers. Officers of this association shall be the Chairman, Vice-Chairman, Secretary, Treasurer, State Committeeman, State Committeewoman, Sergeant at Arms and County Liaison.
3.2 Filling of Offices. Officers shall be nominated at the regular October meeting of the association, elected at the regular November meeting, and installed at the regular December meeting. Their terms of office shall extend from their installation to that of their successors in December of the following year.
3.3 Manner of election of officers. Subject to S. 5.1, election of officers shall be by majority vote upon ballot of paid members in attendance or by voice vote where only one candidate stands for office.
3.4 Removal from office. An officer may be removed from office for any cause by reason of which membership may be terminated. Further, an officer may be removed from office for any misfeasance or nonfeasance in the conduct of their office. Procedure for the removal of an officer shall be identical to that provided for amendment of these Bylaws.
3.5 Vacancies in office. Upon the occurrence of any vacancy in office and within one month thereof, the Chairman shall call a meeting of the association. Nomination, election, and installation shall all be accomplished at that meeting as provided by S. 3.3 hereof.
3.6 Duties of officers. In addition to the duties set forth in the parliamentary authority, the duties of the officers of the association shall include the following.
3.6.1 Duties of all officers. It is the duty of each officer to report to the association in writing respecting the conduct of his office at either the November or the December regular meeting, as the officer may elect or as circumstances may allow, and from time to time orally or in writing as the association may direct.
3.6.2 Duties of the Chairman. The Chairman is to call meetings of the association conformably with the Bylaws. The Chairman shall appoint all members to committees of the association and is charged with coordinating the work of all standing committees to insure their timely and responsible carrying out of duties. The Chairman shall serve as a member of the Program Committee.
3.6.3 Duties of the Vice-Chairman. The Vice-Chairman in the absence of the Chairman. The Vice-Chairman is charged with coordinating the work of the other officers and shall serve on the Finance Committee. Further, the Vice-Chairman shall report on the activities of the Executive Committee, as set forth in S. 9.
3.6.4 Duties of the Secretary. The Secretary is charged with maintaining a current roll of the names, addresses, dates of birth, e-mail addresses and telephone numbers of members of the association. The originals of the membership roll, lists of committee members, and written reports are to be preserved by the Secretary as the property of the association and, along with copies of the Bylaws, Principles, Standing Rules, and parliamentary authority, are to be conveyed by the Secretary to each meeting. The Secretary shall serve on the Publicity Committee.
3.6.5 Duties of the Treasurer. The Treasurer shall serve on the Membership Committee. The Treasurer is to perform the duties mandated by S. 4.5.2 and is promptly to inform the Secretary of the automatic termination of any membership.
3.6.6 Duties of the State Committeeman and State Committeewoman. The State Committeeman and State Committeewoman are to represent the association at all meetings of the State Committee of the Young Professional Republican Federation of Alabama and periodically report to the association the activities of the Young Professional Republican Federation of Alabama.
3.6.7 Duties of the Sergeant at Arms. The Sergeant at Arms is charged with maintaining order at all meetings and is the keeper of the GBYR sign. The Sergeant at Arms serves on the Social Committee.
3.6.8 Duties of the County Liaison. The County Liaison is charged with keeping abreast of the activities of the Jefferson County Republican Executive Committee, and reporting those activities to the association. The County Liaison shall serve on the Jefferson County Republican Executive Committee as may be prescribed by the governing documents of that Committee unless the Chairman of this association is not by other means a member of the Jefferson County Republican Executive Committee. The County Liaison serves on the Political Action Committee.

IV MEMBERSHIP
4.1 Qualification for membership. Qualifications for membership in the association are attainment of the ages of eighteen years, tendering of dues as set forth in the Standing Rules, and subscription to the principles and policies of the Republican Party.
4.2 Creation of membership. Membership will begin immediately after verification of qualifications.
4.3 Associate membership. Any member upon attainment of forty years of age shall become an associate member of the association, and as such shall participate in all rights and duties of membership with the exception of voting. Any non-member of the age of forty years and over and otherwise qualified for membership may be created an associate member of the association as provided by S. 4.2.
4.4 Incident of membership. A member is entitled to be provided with a copy of the Bylaws and Standing Rules and otherwise fully to participate in the life of the association.
4.5 Termination of membership. Membership in the association is terminated as follows:
4.5.1 Voluntary termination. Submission of resignation may be in writing or orally to any member of the association, and is effective immediately.
4.5.2 Automatic termination. The Treasurer shall notify in writing any member whose dues have fallen thirty days behind.
The membership of any person whose dues are ninety days behind is automatically terminated.
4.5.3 Involuntary termination. The membership of any person may be terminated by any reason of their violation of the Bylaws or Standing Rules of the association or for any other cause deemed sufficient by the association. Procedure for such termination shall be identical to that provided for the amendment of these Bylaws.

V MEETINGS
5.1 The quorum. A quorum shall consist of six members.
5.2 The call of the meeting. The call of each meeting, whether regular or special, shall be in writing and shall be mailed or e-mailed to the membership not less than five days in advance of the meeting. Subject to S. 5.4, the call shall include, but need not be limited to, the place, date, and time of meeting.
5.3 Regular meetings. Regular meetings of the association shall be held on the second Thursday of each month at a location prescribed in the Standing Rules of the association.
5.4 Special Meetings. A special meeting may be called by the Chairman of his/her own accord, and shall be called by the Chairman within five days of their receipt of written application signed by ten members of the association, in which event the meeting shall be scheduled within ten days of said receipt. The call of a special meeting shall clearly set forth the agenda, which will be before the association at such meeting. It shall be the responsibility of the persons at whose instance a special meeting is called to provide the Chairman, for inclusion in the call, a clear statement of the agenda to be considered and such a statement shall be included in the call whether at the instance of the Chairman or upon application; provided, however, that it shall not be within the authority of the Chairman to refuse to call a special meeting because the agenda are not clearly stated.
5.5 Computation of time. In computing any period of time prescribed or allowed by the Bylaws or any other document governing the association, the day of the event from which the designated period of time begins to run shall not be included by the last day of the period.

VI STANDING COMMITTEES
6.1 Membership Committee. There shall be a Membership Committee, the object of which is to promote and encourage increased membership in the association. Duties of the Membership Committee shall include keeping of visitor's book in which persons visiting the meetings of the association may record their names, addresses, e-mail addresses and telephone numbers. Membership Committee members shall follow up the visits of such persons as they or the association may deem appropriate with a view to encouraging their membership.
6.2 Political Action Committee. There shall be a Political Action Committee, the object of which is to keep abreast of legislation under consideration by the houses of the State legislature and legislator's voting dates for office, and to engage in precinct organization and special projects within the objects of the association including the fielding and promotion of candidates for public office both elective and appointive.
6.3 Publicity Committee. There shall be a Publicity Committee the object of which is to promote public recognition of the association and its activities. The Publicity Committee will produce a newsletter containing news of the activities of the association and to give notice of meetings of the association and the Executive Committee to the membership and other interested individuals.
6.4 Program Committee. There shall be a Program Committee the object of which is to initiate and provide suggestions regarding the program of meetings of the association.
6.5 Finance Committee. There shall be a Finance Committee the object of which is to direct the fund-raising activities of the association.
6.6 Social Committee. There shall be a Social Committee the object of which is to plan and prepare social events for the association which should include but not be limited to an annual Christmas Party.
6.7 Other committees. There shall be other standing committees that the association may create by amendment of these Bylaws.
6.8 Committee reports. Each standing committee is to report to the association in writing at the regular December meeting, and from time to time as the association may direct.
6.9 Membership in committees. Except as provided by S. 3.6, membership in standing committees may be altered from time to time as the association may deem appropriate regardless of the requirement of parliamentary procedure.

VII SELECT COMMITTEES
7.1 Select Committees. There shall be such committees as the association may create by amendment of the Standing Rules.
7.2 Committee Reports. Each select committee is to report to the association in writing at the regular December meeting, and from time to time orally or in writing as the association may direct.
7.3 Membership in committees and continuance thereof. Membership in select committees and the existence of select committees themselves may be altered from time to time as the association may deem appropriate regardless of the requirement of parliamentary procedure.

VIII STATE CONVENTIONS
8.1 Election of delegates to the State Convention. The Chairman, State Committeeman, and State Committeewoman, will be automatic delegates to the State convention of the Young Professional Republican Federation of Alabama. The balance of delegates and alternate delegates is to be nominated by the officers of the association and be voted on by the association at the regular April meeting. 8.2 Number of delegates. The number of delegates and alternates shall be in accordance with the governing documents of the Young Professional Republican Federation of Alabama.

IX EXECUTIVE COMMITTEE
9.1 Membership. The membership of the Executive Committee shall consist of all officers of the association as set out in S. 3.1, two At-Large Members, and the immediate past Chairman of the association.
9.2 The call of the Executive Committee. The call of each meeting of the Executive Committee, whether regular or special, shall be made not less than five days in advance of the meeting, and shall include the place, date, and time of meeting.
9.3 Meetings. Regular meetings of the Executive Committee shall be held on a regular basis at a place and date as determined by the Chairman, and set upon the beginning of his term each December. The Executive Committee shall meet at least four (4) times during a term of the association, as set forth in S. 3.2.
9.4 Special Meetings. A special meeting of the Executive Committee may be called by the Chairman of his own accord within five days of his receipt of written application signed by four members of the Executive Committee, in which event the meeting shall be scheduled within five days of said receipt. The call of a special meeting shall clearly set forth the agenda, which will be before the Executive committee at such meeting. It shall be the responsibility of the persons at whose instance a special meeting is called to provide the Chairman, for inclusion in the call, a clear statement of the agenda to be considered and such a statement shall be included in the call whether at the instance of the Chairman or upon application; provided, however, that it shall not be within the authority of the Chairman to refuse to call a special meeting of the Executive Committee because the agenda is not clearly stated.
9.5 Duties. The duties of the Executive Committee shall be to conduct meetings pertaining to the business of the association and hear reports from Committees and officers of the association. The Executive Committee shall perform a planning function of setting forth the direction of the club and such emphasis as may be deemed necessary to attain certain goals in the interest of the association.
9.6 Executive Committee Report. The Executive Committee shall report to the association any and all business transacted at any regular or special meeting of the association. The association shall accept or refuse to accept the report, or any section of such report, by a majority vote of the quorum present.
9.7 At-Large members of the Executive Committee. Two At-large members shall be elected to the Executive Committee in accordance with S. 3.2-6.

X PARLIAMENTARY AUTHORITY
10.1 Parliamentary Authority. The rules contained in Robert's Rules of Order, Newly Revised, shall govern the association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws or with any special rules the association may adopt. The parliamentary authority and provision of the governing documents of the association are cumulative to the extent that they are not clearly inconsistent.

XI AMENDMENTS
11.1 Amendment of Bylaws and Principles. These Bylaws are subject to amendment at only a regular meeting of the association. The terms of the proposed amendment must be mailed as provided by S. 5.2. Voting shall be by ballot, and the measure shall carry by a two-thirds vote of the members present.
11.2 Amendment of Standing Rules. The Standing Rules of the Association are subject to amendment at only regular meetings of the association. The terms of the proposed amendment must be mailed as provided by S. 5.2. The amendment shall have passed if the measure shall have carried by a majority vote of the members present.

STANDING RULES OF THE GREATER BIRMINGHAM YOUNG REPUBLICANS
As revised October 9, 2008
I. Dues. The dues are set for the association at $25 per year per single member, and $35 per year per married couple. Dues are payable at the time an application for membership is submitted.
II. Meeting place. The association shall meet at The Fox and Hound.
III. Political Action. The Treasurer shall set aside funds as prescribed by the association for the use in contributing to candidates seeking office in a general election, or for use in influencing an election in any manner to get out the vote, to advertise, or to bring recognition to the total Republican ticket. In no event shall the association contribute to an individual candidate in a primary election. The Political Action Committee shall make a recommendation to the Executive Committee on the expenditure of funds and the Treasurer shall expend such funds as approved by the association.
IV. Nominating Committee. There shall be a Nominating Committee the object of which is to receive the names of individuals wishing to become a candidate for office in the association under S. 3.1 and 9.7. The Nominating Committee shall be announced at the regular September meeting and make its report at the regular October meeting. Nomination may be received from the floor, in addition to any persons being reported by the Nominating Committee.